EVENT PLANNING CHECKLIST KENYA

Use this checklist to plan a wedding, corporate event, or social celebration in Kenya.

1) Event basics
- Event type (wedding, corporate, social)
- Date options (primary and backup)
- City or venue area (for example, Nairobi, Mombasa, Kisumu, Nakuru, Eldoret)
- Guest estimate and RSVP method
- Budget range and buffer (5 to 10 percent)

2) Venue
- Shortlist 3 to 5 venues that match guest count and style
- Confirm setup time, power, parking, noise limits, weather plan
- Ask about catering rules, corkage, service charge, supplier access
- Book and confirm deposit schedule and contract

3) Suppliers
- Catering and bar
- Decor and florals and rentals
- Photography and video
- Entertainment (DJ, band, MC)
- Sound and lighting (especially for corporate and large weddings)
- Security, cleaning, transport as needed

4) Timeline and guest flow
- Program outline for arrival, key moments, and close
- Seating plan and floor plan
- Supplier call times and load in schedule
- Backup plan for rain, power, traffic

5) Communications
- Invitations and reminders
- Supplier WhatsApp group or shared schedule
- Key contacts list (planner, venue, suppliers, family reps)

6) Final week
- Confirm all balances and receipts
- Confirm delivery times and access passes
- Final walk through with venue if needed
- Print essentials: program, seating list, supplier schedule

Need help turning this into a production plan? Contact Decor Lead Events: 0721 974 448 / +254 769 14762